A. Introduction
1. The privacy of our website visitors matters a great deal to us, and we are committed to protecting it. This policy explains what we do with your personal information.
2. The website www.virtual-team-building-tour.com is a brand of the company Hunting Town. This policy applies to that website.
3. On your first visit, a banner lets you accept or refuse non-essential cookies. Until you give your consent, no audience measurement tool is loaded.
B. Data controller
Hunting Town, a société par actions simplifiée with share capital of 1,000 euros, having its registered office at 23 rue Hoche, 47000 Agen, France, registered under number 839 195 609 R.C.S. Agen.
For any question regarding your personal data: contact@virtual-team-building-tour.com
C. Collecting personal information
The following types of personal information may be collected, stored and used:
1. Information about your computer, including your IP address, approximate geographical location, browser type and version, and operating system;
2. Information about your visits to and use of this website, including the referral source, length of visit, page views and navigation paths. This information is only collected if you have accepted statistics cookies;
3. The information you voluntarily enter in our quote request form: first and last name, email address, company, number of participants and the content of your message.
We do not collect any payment card data on this website: no payment is processed here.
D. Using your personal information
Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website. We may use your personal information to:
1. Respond to your quote request and send you a commercial proposal;
2. Organise and host the service you have ordered, and correspond with you about it;
3. Send you quotes, statements, invoices and payment reminders, and collect payments from you;
4. Administer our website and our business;
5. Analyse website usage in aggregate in order to improve it;
6. Deal with enquiries and complaints made by or about you;
7. Keep our website secure and prevent fraud and spam.
Without your express consent, we will not supply your personal information to any third party for their direct marketing, or that of any other third party.
E. Disclosing your personal information
We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
We may also disclose your personal information:
1. To the extent that we are required to do so by law;
2. In connection with any ongoing or prospective legal proceedings;
3. In order to establish, exercise or defend our legal rights;
4. To the purchaser (or prospective purchaser) of any business or asset that we are, or are contemplating, selling.
Except as provided in this policy, we will not provide your personal information to third parties.
F. International data transfers
1. This website uses services provided by Google (see section M). These services may involve transferring data outside the European Union, governed by the European Commission’s standard contractual clauses and by the EU–US Data Privacy Framework.
2. Such transfers only occur to the extent necessary for the operation of the services concerned, and for statistics cookies only after you have given consent.
G. Retaining your personal information
1. Personal information that we process is not kept for longer than is necessary for the purposes for which it was collected.
2. Quote requests that do not lead to an order are kept for 3 years from the last contact.
3. Data relating to a service we have delivered is kept for the duration of the commercial relationship, then for the statutory retention period for accounting records.
4. Audience measurement data is kept for a maximum of 14 months.
5. Notwithstanding the above, we will retain documents containing personal data to the extent that we are required to do so by law, or in order to establish, exercise or defend our legal rights.
H. Security of your personal information
1. We take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
2. The website is served entirely over HTTPS, and the information you send us is stored on secure servers protected by password and firewall.
3. You acknowledge that the transmission of information over the internet is inherently insecure, and that we cannot guarantee the absolute security of data sent over the internet.
I. Amendments
We may update this policy from time to time by publishing a new version on our website. We encourage you to check this page regularly to make sure you are aware of any changes.
J. Your rights
Under the General Data Protection Regulation, you have the right to access, rectify, erase, restrict and port your data, as well as the right to object to its processing.
You may exercise these rights free of charge, at any time, by email to contact@virtual-team-building-tour.com or by post to Hunting Town, 23 rue Hoche, 47000 Agen, France. We will respond within one month. We may ask you for proof of identity where there is reasonable doubt as to the identity of the requester.
You may also, at any time, ask us to stop using your information for commercial prospecting, and withdraw your cookie consent using the “Manage consent” link on the website.
If you believe your rights are not being respected, you may lodge a complaint with the French data protection authority (CNIL), 3 place de Fontenoy, 75007 Paris, www.cnil.fr, or with the supervisory authority of your country of residence.
K. Third party websites
Our website includes hyperlinks to third party websites. We have no control over those websites and are not responsible for their privacy policies or practices.
L. Updating information
Please let us know if the personal information that we hold about you needs to be corrected or updated.
M. Cookies and third party services
A cookie is a file containing an identifier that is sent by a web server to your browser and stored by the browser. Cookies may be either “persistent” or “session” cookies.
The following services are used on this website:
1. Necessary cookies (no consent required) — our consent management tool records your choices so that you are not asked again on every page. WordPress also sets technical cookies required for the site to work.
2. Google Analytics 4 (statistics, consent required) — we measure website traffic in order to understand which pages are visited and to improve the site. IP addresses are anonymised. This service is only loaded after you accept statistics cookies.
3. Google reCAPTCHA (security) — protects the quote request form against automated submissions. Without it, the form would be unusable in practice.
4. YouTube (embedded content) — a presentation video is embedded on the website. It is only loaded after your consent; until you accept, a placeholder is shown instead.
5. Google Fonts — the website’s display fonts are loaded from Google’s servers, which involves transmitting your IP address to Google.
A detailed list of the cookies set is available in our cookie policy.
Most browsers allow you to refuse or delete cookies through their privacy settings. Blocking all cookies will have a negative impact on the usability of many websites.
N. Hosting
The website is hosted by O2Switch, SARL with share capital of 100,000 €, RCS Clermont-Ferrand, SIRET 510 909 807 00024.
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